Events & communities
Prepare the arrival, not only the agenda.
Help guests arrive informed with a welcome note and practical event kit.
Written byRahul Chauhan
Published
An attendee welcome note with event schedule, local information, name card, and only useful arrival items.
use-cases/attendee-welcome/heroStart here
The whole idea in one minute.
Use it when guests are travelling, joining from several organisations, or following a complex programme.
A welcome note with event materials, local information, and only the objects participants will use.
Name, organisation, and session
Guests arrive informed, welcomed, and ready for the event.
01 · When to send it
Use this when the moment is real and specific.
Use it when guests are travelling, joining from several organisations, or following a complex programme.
One message for everyone
Name, organisation, and session
A gift with no explanation
A letter that explains why it was sent
One untracked shipment
One checked record for each person
02 · What to send
Keep the package focused on one idea.
A welcome note with event materials, local information, and only the objects participants will use.
The letter says why you are sending it. The gift supports that message. If an item does not help the person understand or remember the moment, leave it out.
Attendee welcome explainer
Arrival checklist covering travel, hotel or venue delivery, session, dietary note, and host contact.
03 · Make it personal
Change only what matters to this person.
Keep the main idea and quality consistent. Change these details so the send is accurate for the person receiving it:
04 · How Nudge handles it
We keep every person and every package matched.
For each person, we keep one checklist with their name, message, gift, address, approval, and delivery status.
Nothing is printed or packed until you approve it. Before shipping, we check that the right letter and gift are going to the right person.
05 · What success looks like
The person understands why you chose them.
Guests arrive informed, welcomed, and ready for the event.
Do not judge this only by the number of packages sent. Check that the right person received the right message, in the right form, at the right time.